Construction Administrative Assistant Intern
Habitat for Humanity of Greater Newburgh

Habitat for Humanity of Greater Newburgh is seeking a detail-oriented, organized, and motivated student to join our team as a Construction Administrative Assistant Intern. The intern will report to support the daily administrative functions of the Construction Department, gaining experience in construction project coordination, document management, and vendor communications in a nonprofit setting.

The position requires in-person availability three days per week, for 10-15 hours weekly over a 15-week semester, totaling approximately 150 hours for 3 academic credits. This internship is ideal for a Business or Business Administration student with an interest in operations, logistics, or construction management.
 

Primary Duties & Responsibilities

• Provide administrative support to ensure efficient operation of Habitat Newburgh’s Construction Department
• Serve as a liaison between Habitat leadership and subcontractors/vendors to gather necessary information
• Prepare, organize, and maintain construction documents and checklists
• Manage project contact lists and email groups
• File and maintain electronic and paper project records
• Schedule meetings and coordinate construction-related appointments
• Track permits and assist in their submission to local building departments
• Monitor construction licenses to ensure current status
• Assist in coordinating purchases, rentals, and deliveries to job sites
• Perform general clerical duties such as billing, filing, photocopying, and scanning
• Contribute to the preparation of reports and project updates
• Maintain professional and timely communication via phone and email
  
   

Preferred Qualifications

• Currently enrolled in a Business or Business Administration or related academic program
• Interest in construction operations, project management, or nonprofit work
  Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with Google Workspace
  Excellent organizational and communication skills
• Ability to manage multiple tasks and meet deadlines
• Professional demeanor and attention to detail
• Reliable transportation to Habitat offices and local building departments as needed
   

How to Apply

Interested students should submit:

• A current resume
• A brief cover letter outlining relevant skills and interest in the position
   

Send application materials to:
Nyla Pichardo
Engagement Manager
Email: npichardo@habitatnewburgh.org